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Accelerated Patient Recruitment for Clinical Trials

Speed up enrollment with automated provider outreach, digital onboarding, and compliant eConsent workflows.

Clinical trial success depends on one critical factor – recruiting the right patients, at the right time, at scale. 
Yet most sponsors struggle with slow manual outreach, inconsistent referrals, and paper-heavy onboarding that delays enrollment. 

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Featured Data Accelerated Patient Recruitment Accelerators

Aquarient’s Accelerated Patient Recruitment Solution was built to solve exactly that. Whether you’re a CRO, biotech, or healthcare organization, our platform helps you:
  • Identify and reach qualified providers at scale 
  • Digitize provider engagement and onboarding 
  • Streamline patient registration & eConsent 
  • Maintain HIPAA-grade security and auditability 
  • Cut enrollment timelines across locations and trial phases 
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Solution Breakdown

1. Outreach to Providers at Scale

Targeted. Automated. Measurable.

Our system automates:

  • Provider identification using NPI & taxonomy data
  • Campaign outreach (email, SMS, portal invites)
  • Follow-ups, reminders & engagement tracking
  • Referral pipeline analytics

If teams lack bandwidth, Aquarient executes the outreach campaigns end-to-end.

Find Providers
→
Reach Out
→
Follow Up
→
Track Results
End-to-End Outreach Automated workflows. Measurable referrals.

Digital Provider Registration

Digital Provider Registration

Give providers a frictionless, fully digital way to enroll.

Once a provider expresses interest, they receive a secure registration form that enables them to:

  • Share practice & specialty information
  • Specify patient populations
  • Upload credentials (CV, licenses)
  • Sign participation agreements digitally
  • Choose interest level (referral-only vs. deeper involvement)

Built on Salesforce + DocuSign, this workflow ensures:

  • Faster onboarding
  • Accurate provider data
  • Automated data routing to study teams
  • Full HIPAA-compliant audit history
Provider Registration Form
Provider
Details
→
Secure
Documents
→
Digital
Signature
→
Verified
Enrollment
Provider Registration Digital enrollment workflow
Practice & specialty information
Credentials & license uploads
Participation agreement
Digitally signed
Secure workflow · Audit trail · Salesforce + DocuSign

Patient Registration & eConsent Processing

Fully digital workflows that replace paper and manual bottlenecks.

  • Patients referred to the study complete: 

    • Demographic details 
    • Eligibility questionnaires 
    • Medical history 
    • Study protocol review 
    • eConsent + counter-signatures 

     

  • Our platform includes: 

    • Built-in validation (missing fields, logic checks) 
    • Secure document storage 
    • Real-time provider verification 
    • Audit trails for compliance 
    • HIPAA-grade encryption & access controls 
Digital Patient Registration Form
Patient
Details
→
Eligibility
Screening
→
Medical
History
→
Digital
Consent
Patient Enrollment Digital study consent workflow
Demographics & eligibility questionnaire
Medical history & protocol review
Consent & counter-signatures
Validation complete · Audit trail recorded
Secure access · Document protection · Compliance logging

What This Solution Delivers

✔ Faster enrollment timelines

✔ Higher-quality referrals

✔ Fully digital provider & patient onboarding

✔ HIPAA-compliant workflows

✔ Clear, auditable data across all stages

✔ Measurable recruitment analytics

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Why Choose Aquarient Technologies?

  • Deep experience in life sciences, healthcare, and trial operations
  • Salesforce, DataOps, and automation experts under one roof
  • Proven success with CROs, trial sponsors, and digital health teams
  • Scalable architecture ready for multi-site, multi-study environments
Ready to accelerate your clinical trial recruitment?
Let’s build your digital-first recruitment engine.
contact@aquarient.com
Contact Our Life Sciences Team
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Aquarient
+1 (805) 768-0567
contact@aquarient.com
3205 Old Conejo Road, Suite 202C, Newbury Park, CA 91320

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